Travel Expense Form

The purpose of this form is to receive expense reimbursement for approved QUFA-related travel. In the text boxes, please list all individual expenses and a total. The order of operations is to fill out and send the Advance Notice of Travel Form before travel, then this Travel Expense Form after expenses are paid. Please see the Forms Page for all forms.

Travel expense reimbursement for QUFA volunteers and staff is covered by the QUFA Travel Information policy in Section 8.2 of the Policy & Protocols document. QUFA will pay for return transportation (including airport transfers, taxi/Uber, public transit fares, parking), hotel accommodation, and necessary meals following the current CAUT Per Diem Rates listed below. 

Example of how to fill out this form:

For Transportation you could enter: $250 (Train).

For Taxi/Uber you could enter: $25 (Uber).

For Per Diem you could enter: $56.80 (Breakfast x 2 days), $54.80 (Lunch x 2 days), $57.70 (Dinner x 1 day) = $169.30 total. If meals are covered (e.g. by OCUFA or CAUT), please indicate the number of meals covered.

Please attach receipts (for transportation, accommodation, parking, etc.). The form only allows for one attachment. If you have multiple receipts, please combine them in one .doc, .pdf, .jpg, or .png file.

Please forward any questions about travel expense claims to QUFA Office Administrator Elizabeth Polnicky at ep43@queensu.ca