Advance Notice of Travel Form

The purpose of this form is to acquire approval from QUFA leadership for QUFA-related travel. Your travel on behalf of QUFA must be authorized in advance with the signature of an Executive Officer or the Executive Director. Please submit this form at least 2 weeks prior to your trip. You can provide information about your trip and an estimated cost for each of the categories. These numbers do not have to be exact – some expenses will be estimates.

Travel expense reimbursement for QUFA volunteers and staff is covered by the QUFA Travel Information policy in Section 8.2 of the Policy & Protocols document. QUFA will pay for return transportation (including airport transfers, taxi/Uber, public transit fares, parking), hotel accommodation, and necessary meals following the current CAUT Per Diem Rates listed below. 

The actual expenses for travel, accommodation, per diem, etc. can be reimbursed through the Travel Expense Form on the Forms Page. The order of operations is to fill out and send the Advance Notice of Travel Form before travel, then the Travel Expense Form after expenses are paid.

Please forward any questions about travel expense claims to QUFA Office Administrator Elizabeth Polnicky at ep43@queensu.ca