QUFA Past President

Job Description – May 2011

From the QUFA Constitution

9.4 Officers

i) The officers of the Executive Committee shall be the President, Vice-President, Secretary, Treasurer, and Past President. Officers must be members of the Association and members of one of the bargaining units;
ii) The President, Vice-President, and Past President shall not serve as Council representatives of electoral units;
iii) All officers shall be ex officio members of Council;
iv)The Past President shall be a non-elected member of the Executive Committee. The Past President shall be the person whose term as President has just expired or a former President if the immediate Past President is unable or unwilling to serve on the Executive Committee.

9.5 Duties of the Officers

Shall fulfill the duties of the President in his or her absence, represent the President as needed, chair the Nominations and Elections Committee, serve as member of the Finance Committee and perform such duties as are from time to time requested by the Council or the Executive Committee.

Article 8: Council of Representatives

8.1 Composition

  • There shall be a Council of Representatives which shall consist of the Officers of the Association and representatives of the electoral units

From Experience

  • Meet with the QUFA Staff and QUFA President on a biweekly (first and third week) basis to facilitate communication and planning
  • Consult with the President about emerging/ongoing issues on an ongoing basis
  • Attend QUFA Executive meetings (first week of the month – September-June)
  • Attend QUFA Council of Representatives meetings (third week of the month – Sept-May)
  • Chair the Staff Relations Committee. Annual Performance Reviews in June (2 days). Meetings to respond to special or emerging issues
  • In the second-year of your term – Chair the Nominations Committee (focused in January-April – most active – but called upon when positions become vacant throughout the rest of the year)
  • Serve as member of the QUFA Constitution Committee and the QUFA Finance Committee
  • Attend Board of Trustees Meetings (first week-end on Oct, March and May) as an observer
  • Participate in providing information, editing or approving communication to QUFA Members and the public
  • Motions that are brought to Executive or Council should include
    a) the timeline for action and reporting and
    b) a description of what will be done by whom (QUFA volunteers and staff)

Timelines

Regular Duties that are completed every month

First Week

  • Meet with QUFA staff and Vice President 1- hour (before the Executive Meeting)
  • Attend QUFA Executive meeting (2 hour) (September –June) and actively participate in the decision making process

Second Week

  • Attend CMCA meeting when scheduled (optional)

Third Week

  • Meet with QUFA staff and QUFA President before QUFA Council (1 hour)
  • Attend Council Meeting (3:00 for 2 hours) (September –May) and actively participate in the decision making process

Additional Duties

October

  • Regular duties
  • Board of Trustees Meeting Observer – (first week-end of October) Friday evening 7-9 and Saturday morning 9-12. Prepare a written report (in consultation with President and Vice-President) to be sent to QUFA Executive, Council, PACC and QUFA Members when necessary.

November

  • Third week – CAUT Council meeting Thursday (8:30 am)-Sunday (12 PM) in Ottawa. You will receive parts of the Agenda Package by mail up to about a week before the meeting. It would be helpful; to go through the agenda package with the Past President and QUFA Administrative Officer a few weeks before CAUT Council Meeting to see if there is anything that should be brought to the attention of the QUFA Executive

December

  • Regular duties
  • Board of Trustees Meeting Observer (first week-end of the month) – Friday evening 7-9 and Saturday morning 9-12. Prepare a written report (in consultation with President and Vice-President) to be sent to QUFA Executive, Council, PACC and QUFA Members when necessary.
  • Attend the Planning Meeting (including a “dry run” for Fall General Meeting)
  • Fall General Meeting in the second or third week of December

March

  • Regular duties
  • Board of Trustees Meeting Observer (first-week-end of the month) _ Friday evening 7-9 and Saturday morning 9-12. Prepare a written report (in consultation with President and Vice-President) to be sent to QUFA Executive, Council, PACC and QUFA Members when necessary.

April

  • Regular duties
  • Third or fourth week – CAUT Council Thursday (8:30 am)-Sun (12pm) – You will receive parts of the Agenda Package by mail up to about a week before the meeting. It would be helpful; to go through the agenda package with the Past President and QUFA Administrative Officer a few weeks before CAUT Council Meeting to see if there is anything that should be brought to the attention of the QUFA Executive.
  • Last week – Planning Meeting (including a dry run) for the Spring General Meeting and the Spring General Meeting itself

May

  • Regular duties
  • Board of Trustees Meeting Observer (first week-end of the month) – Friday evening 7 -9. Prepare a written report (in consultation with President and Vice-President) to be sent to QUFA Executive, Council, PACC and QUFA Members when necessary.
  • University Council Saturday 8am-5pm.

June

  • Regular duties
  • Staff Relations Committee meets for annual reviews of QUFA staff (2 days)
  • Help the President organize one day retreat for incoming and outgoing Executive towards the end of June with QUFA staff

Term of Office

Two years starting Jul 1 and ending June 30

Release Time

One release stipends (ONE 0.5 course) is 130 hours service to QUFA per year. Any additional work completed can be considered Service to the University following Article 7.6.4. of the Collective Agreement

Contact Information

When the QUFA Past President is away from direct contact via phone and email communications, the QUFA Administrative Officer should be informed of the dates and notified when contact will be resumed.

QUFA recognizes that because of volunteer’s academic duties and personal responsibilities, individuals cannot guarantee to be available for all meetings cited in the job descriptions.